
Privacy Policy
This Privacy Notice informs you about how the INTACT Consortium (hereinafter referred to as the “Consortium,” “we,” “us,” or “our”) collects and processes information about you, particularly your personal data. We assure you that this Privacy and Personal Data Protection Policy (“Policy”) fully complies with EU Regulation 679/2016 (GDPR) and any other relevant legislation.
The processing of personal data, such as name, address, or email address, is always in line with the General Data Protection Regulation (GDPR) and applicable country-specific data protection regulations. Through this Policy, we aim to inform the general public and concerned individuals about the nature, scope, and purpose of the personal data we collect, use, and process. Additionally, this Policy outlines the rights of data subjects.
As the data controller, the INTACT Consortium has implemented numerous technical and organizational measures to ensure the comprehensive protection of personal data processed through this website.
Useful Definitions
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Personal Data: Any information relating to an identified or identifiable natural person (‘data subject’). This includes, but is not limited to, names, identification numbers, location data, or online identifiers.
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Personal Data Breach: A breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access to personal data.
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Controller: The natural or legal person (in this case, the INTACT Consortium) that determines the purposes and means of processing personal data.
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Processor: A natural or legal person that processes personal data on behalf of the controller.
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Processing: Any operation performed on personal data, such as collection, storage, use, or deletion.
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Third Party: Any natural or legal person outside the INTACT Consortium who may process personal data under the controller’s authority.
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Consent: Freely given, specific, informed, and unambiguous agreement by the data subject to the processing of their personal data.
The Controller
For the INTACT Horizon Project, the INTACT Consortium acts as the Data Controller when determining the purposes and means of processing personal data.
Principles We Adhere To
We are committed to adhering to the following GDPR principles (Article 5):
- Lawfulness, Fairness, and Transparency: Personal data is processed lawfully, fairly, and transparently.
- Purpose Limitation: Data is collected for specified, explicit, and legitimate purposes.
- Data Minimization: Only necessary and relevant data is collected.
- Accuracy: Data is kept accurate and up-to-date.
- Storage Limitation: Data is retained only for as long as necessary.
- Integrity and Confidentiality: Data is processed securely to prevent unauthorized access or loss.
- Accountability: We demonstrate compliance with these principles.
Collection of Personal Data
The INTACT Consortium collects personal data for the purposes of research and project activities. This includes:
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When you contact us directly or indirectly (e.g., via the project website, email, or social media).
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When you subscribe to our newsletter or fill out project-related forms.
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When you participate in project events, workshops, or surveys (with your consent).
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When you use the INTACT platform or interact with our website.
We do not transfer personal data to third parties outside the INTACT Consortium unless required by law or with your explicit consent.
Minors’ Personal Data
We do not collect or process minors’ personal data without verifiable parental consent in cases when we are able to control it. For example, it is not possible to control information that is communicated to us online. In any event, if we find that we have collected any personal information from a minor without verifiable parental consent (in accordance with Article 8 of the Regulation), we will immediately delete the information from our records. If you believe we may have collected information from a minor, please contact us.
Categories of Data Subjects
The categories of data subjects include:
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Project partners and collaborators.
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Website visitors and platform users.
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Newsletter subscribers.
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Social media users.
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Participants in project events or surveys.
Types of Personal Data Collected
We may collect and process the following types of personal data:
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Contact details (name, email, phone number, address).
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Occupational information (job title, organization).
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Data related to project activities (e.g., survey responses, event attendance).
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Website usage data (e.g., cookies, IP addresses).
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Photos or videos from events (with consent).
Purposes of Processing & Legal Basis
Personal data is processed based on the following legal grounds (Article 6 GDPR):
- Consent: When you subscribe to our newsletter, participate in events, or provide explicit consent.
- Contractual Obligations: When processing is necessary for project-related agreements.
- Legal Obligations: To comply with legal or regulatory requirements.
- Legitimate Interests: To improve our services, manage incidents, or ensure project success.
Retention Period
We store personal data for as long as it is required by the respective processing purpose and any other permitted linked purpose always within the project’s scope on completion of the project the data shall be stored for a period of 5 years after the completion of the project and in accordance to requirements by the European Commission.
Cookies are stored depending on their nature as you may be informed in our cookies policy linked to the present policy (please see below).
Personal data you disclose to us as users are stored for until the completion of the project.
Data that may be needed for our legitimate interests as a Controller shall be kept until the reason for storing such data ceases.
Specifically, for the data we process based on your consent (as an example for marketing), these are kept from obtaining the consent until it is revoked or there is no longer need to store it.
Information that is no longer necessary is safely destroyed or anonymised. We limit access to your personal data to those partners who need to use it for the specific purpose.
Data Security
We implement technical and organizational measures to protect personal data, including:
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Restricted access to authorized personnel.
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Secure storage and transmission of data.
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Regular monitoring and updates to our security systems.
Data Disclosure
Personal data may be disclosed to:
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Supervisory or public authorities (if required by law).
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Auditors, legal advisors, or insurance providers (under confidentiality agreements).
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Project partners (only for project-related purposes).
Territorial Scope
All personal data is processed within the European Economic Area (EEA).
Your Rights as a Data Subject
You have the right to be informed, the right of access to your personal data, the rights of rectification and erasure (in cases it is permitted), the right to restriction of processing, the right to data portability, the right to object. If processing is based on your consent, you may withdraw it at any time.
The right to be informed is exercised through this privacy and personal data protection notification. In some cases, it is also mentioned in documents – forms we are using.
We inform you that we are not using software of decision making solely based on automated processing including profiling.
Right of access: you have the right to obtain from us confirmation as to whether or not your personal data is being processed as well as other relevant information, and, where that is the case, access to your personal data.
Right of rectification: you have the right of rectification of your inaccurate personal data as well as to have incomplete personal data completed by providing a supplementary statement.
Note: Since it is not possible for us to be aware of any changes to your personal data if you do not inform us, please help us keep your information accurate by informing us of any changes to your personal information we do process.
Right to erasure (‘right to be forgotten’); we have to answer such right when:
- Your personal data is no longer necessary in relation to the purposes for which we collected it;
- Withdraw your consent on which the processing is based and where there is no other legal basis for the processing;
- Your personal data has been unlawfully processed;
- Personal data has to be erased for compliance with a legal obligation we are subject to;
- Personal data has been collected in relation to the offer of information society services.
We reserve the right to refuse this right if the processing is necessary for compliance with any legal obligation, we are subject to, or for reasons of public interest, or for the foundation and exercise or support of our legal claims (according to Article 17 § 3).
Right to restriction of processing; you have the right to restriction of processing when:
- You contest the accuracy of your personal data for a period enabling us to verify the accuracy of the personal data;
- The processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead;
- We no longer need your personal data for the purposes of the processing, but it is required by you for the establishment, exercise or defense of legal claims;
- You objected to processing pending the verification whether our legitimate grounds override those of yours.
Right to data portability: You have the right to receive your data in a structured, commonly used and machine-readable format and under an explicit request such data to be transferred to both, you and another natural or legal person who will process it.
Right to object: you have the right to object to the processing of your data at any time when the reason for the processing relates to direct marketing.
In the event that you make such request in a written or electronic form regarding any of the above rights, we will assess your request and respond within one month of its receipt, either for its satisfaction or to provide you with objective reasons preventing it from being satisfied, or, given the complexity of the request and the number of requests at the given time, request an extension of response for a further two months period (according to Article 12.3 of the Regulation).
The exercise of your rights is free of charge. Where requests from you are manifestly unfounded or excessive, in particular because of their repetitive character, we may refuse to answer or charge you an administrative fee.
If you are dissatisfied with the use of your data by us, or our response after exercising your rights, you have the right to lodge a complaint with a supervisory authority.
Personal Data Breach
In the event of a breach of the security and integrity of the personal data processed, we will take the following measures (in accordance with Article 33 and 34 of the Regulation in case we are the Controller) and we will:
- Assess it in order to implement the appropriate procedures needed to limit the breach;
- Examine the extent of the breach and the sensitivity of the data included;
- Evaluate the risk and its impact on your rights and freedoms;
- Endeavour to reduce as much as possible the damage that is or may be caused;
- Notify within a time limit of 72 hours of becoming aware of the breach, the National Personal Data Protection Authority, if required;
- Assess the impact on your privacy and take appropriate measures to prevent the repeating of the incident.
In the event we are the processor, we will inform the Controller as soon as possible.
Links to Other Websites
Our website may contain links to third-party sites. We are not responsible for their privacy practices. Please review their privacy policies before providing any personal data.
Cookies
For details on how we use cookies, please refer to our Cookies Policy.
Contact details with the Data Protection Authority
Additional information and terminology for the Regulation can be found at https://eur-lex.europa.eu/legal-content/EL/TXT/?uri=celex%3A32016R0679.
Contact Us
If at any time you want to contact us or make a request regarding your rights or any other matter relating to the protection of personal data you may contact the project’s email.
Policy Updates
This Policy is effective as of 13/03/2025 and will be reviewed periodically. Updates will be posted on our website.
Last Updated: 13/03/2025